Job Details

People Plus

Job Title

Assistant and Reporting Officer / Process Unit So










To Be Discussed


Provide general administrative support to the PU Head and the teams in the PU: execute standardized administrative services following a guideline and in a defined time frame (how, what, when is given, e.g. correspondence based on templates, filing, copying, facsimile, telephone, meeting room administration, arranging and attending meetings, operate office computer systems, care for administrative infrastructure devices, absence administration etc.) Interaction: support the line manager/teams. Know the contact persons and communicate with them. Compile data from a variety of sources to produce reports on a monthly/weekly/daily basis. In addition to validation reports. Communicate arrangements to team and handle routine matters with other teams in person (e.g. notifying other sections and departments with extra-working hours arrangements as well as and working in holidays - if any - to general services and engineering team). Maintenance of personnel records and administration (e.g. leaves, overtime sheets) using electronic and paper systems . Work with confidential material (e.g. handling of product related documentation). Forecast and order annual needs of commodity purchases (e.g. stationary, uniforms and shoes etc.). Check incoming IRVs, identify shortages and/or damage(s), and distribute to different areas. Organize and facilitate orientation activities provided to summer trainees & new comers (e.g. entrance, gowning procedure, execution of planned schedules, special instructions, etc. Control and issue office consumables within the PU. Handle all DMS invoices which are related to different PU teams , Keep record of all operatorsí overtimes . Be responsible for general care of office equipment . ESOPS manager : Perform tasks and take responsibilities as assigned by superiors. Job specification of Assistant and Reporting Officer Fluent English. Three to Five years experience in a secretarial job. Excellent organization, writing and interpersonal skills. Excellent innovation and creativity skills. Excellent presentation skills together with the ability to think on your feet. Ability to prepare management and other reports as necessary to a high standard. The ability to pay high attention to detail to ensure that high quality work leaves the organization. Ability to work under pressure to tight deadlines and co ordinate the input of others in these circumstances. Ability to manage change. Ability to work effectively with a range of partners and stakeholders. The ability to work in a discreet manner, maintaining confidentiality. Excellent use of Microsoft office (Office 2007 is preferable). Could easily deal with the shopfloor level.

Back Apply